Event planning & coordination services
Practical support for complex events.
We help organizations plan and run events that involve multiple moving parts. Our work focuses on coordination, logistics, and follow-through, with optional design and on-site support where it adds value. Services can be scoped individually or combined.
Services
Event groundwork & planning management
Laying the foundation and keeping planning organized.
Clarifying event goals, scope, and requirements
Planning roadmaps, task lists, and timelines
Budget development and tracking
Coordination with internal teams, committees, and leadership
Centralized documentation to track decisions, responsibilities, and deadlines
Venue, vendor & resource sourcing
Securing the core components of the event.
Venue research, comparisons, and availability checks
Contract coordination and logistics tracking
Vendor sourcing and coordination (AV, catering partners, rentals, décor, signage)
Complimentary hotel and resort searches for events with room blocks
Ongoing communication with venues and vendors
Program, speaker & stakeholder coordination
Managing schedules, people, and dependencies.
Speaker, entertainment, and exhibitor coordination
Agenda development and run-of-show planning
Liaison support between speakers, exhibitors, vendors, and organizing teams
Tracking materials, deadlines, and on-site needs
Registration, communications & attendee management
Supporting the attendee experience from start to finish.
Event website coordination or setup
Registration platform setup and management
Attendee communications and data tracking
Guest lists, check-in planning, and on-site flow
Event design & styling support
Elevating the environment in practical ways.
Design support aligned with budget and event goals
Sourcing and coordination of linens, tableware, décor, and rentals
Layout planning for dining, registration, and program spaces
Coordination with venues and vendors to ensure cohesive setup
Staffing & volunteer coordination
Supporting the people who make the event run.
Identifying staffing and volunteer needs
Sourcing temporary event staff as needed
Volunteer coordination, scheduling, and communication
On-site staff and volunteer oversight
Clear point-of-contact support during the event
On-site & execution support
Keeping everything running smoothly.
Final-week planning and confirmations
On-site or remote event coordination
Vendor, speaker, staff, and volunteer point-of-contact support
Setup, transitions, and breakdown oversight
Real-time issue resolution